Privacy Policy
1. Who we are
Day & Knight Photography operates a wedding photography and videography business in the UK, including The No Posing Club, our relaxed, documentary-style wedding photography service.
For the purposes of UK data protection law, Day & Knight Photography is the data controller responsible for the personal information collected through this website and in connection with our services.
Website: https://www.dayandknightphotography.co.uk
Contact: Please use the contact form on our website to get in touch about privacy or personal data.
2. What personal information we collect
Depending on how you interact with us, we may collect the following information:
Enquiries: Your name, email address, telephone number, wedding date, venue and any information you include in your message.
Bookings: Your contact details, event information, package selection, contract details, payment records and relevant communications.
Wedding photography and video: Photographs, video footage, audio recordings and other material created while providing our services.
Online galleries: Information needed to provide access to your photographs and videos, including gallery details and any information you provide when using the gallery.
Website usage: Technical information such as IP address, browser type, device information, pages visited and interactions with our website, where collected through cookies or analytics tools.
Marketing preferences: Information about whether you have agreed to receive marketing communications, where applicable.
Please do not send sensitive personal information unless it is genuinely necessary for your enquiry or booking.
3. How we use your information
We may use your personal information to:
Respond to enquiries and provide quotes.
Manage wedding bookings, contracts, payments and communication.
Plan and deliver photography, videography and related services.
Edit, store and deliver photographs and videos through online galleries.
Provide customer support and handle complaints.
Maintain our website, understand website usage and improve our services.
Meet legal, accounting and tax obligations.
Send marketing communications where we are legally permitted to do so.
Showcase selected photographs or videos on our website, social media, blogs, portfolios or other promotional material, where we have an appropriate lawful basis and any required permissions.
We do not use your personal information for purposes that are incompatible with the reasons it was collected.
4. Our lawful bases for processing
UK data protection law requires us to have a lawful basis for using personal information. Depending on the circumstances, we rely on:
Contract: Where processing is necessary to respond to certain pre-booking requests or to fulfil our agreement with you.
Legitimate interests: For activities such as managing our business, maintaining records, improving our services and promoting our work where our interests do not override your rights.
Consent: Where required, including for certain cookies, direct marketing or the use of identifiable photographs and videos for promotional purposes.
Legal obligation: Where we need to retain or disclose information to comply with applicable law.
Where we rely on consent, you can withdraw it at any time. This does not affect processing that took place before consent was withdrawn.
5. Wedding photographs and videos
Photographs and videos may contain identifiable images, voices and other information about couples, guests and other individuals.
We use this material to provide the services agreed with our clients. We may also wish to use selected images or clips to demonstrate our work, including on our website, social media, blogs and portfolio.
Where required, we will obtain appropriate permission or establish another valid lawful basis before using identifiable material for promotional purposes. Clients should also be aware that wedding guests may appear in photographs or videos captured during the event.
If you have concerns about a particular image or video, please contact us and explain your concern. We will consider your request in line with our legal obligations and the circumstances involved.
6. Online galleries and third-party services
We may use third-party providers to help operate our business, including website hosting, online photo galleries, payment processing, email, cloud storage, analytics and business administration.
These providers may process personal information on our behalf or independently in accordance with their own privacy terms.
For example, photographs and videos may be delivered through Pic-Time. Your use of an online gallery may therefore also be subject to Pic-Time's own privacy policy and terms.
We take reasonable steps to use appropriate service providers and protect personal information shared with them.
7. Payments and financial information
Where payments are required, we may use third-party payment services or financial institutions to process them.
We may retain records of payments, invoices and transactions for business administration and legal accounting requirements. We do not intend to collect or store full payment card details ourselves where these are processed securely by a third-party payment provider.
8. Cookies and website analytics
Our website may use cookies and similar technologies to make the site function, understand visitor behaviour and improve our services.
Some cookies may be essential to the operation of the website. Other cookies, including certain analytics or advertising cookies, may require your consent under applicable law.
You can manage available cookie preferences through the website's cookie controls, where provided, and through your browser settings.
The specific cookies used may change depending on the website features and third-party services enabled.
9. Sharing personal information
We do not sell your personal information.
We may share information where necessary with:
Service providers who help us operate our website and deliver our services.
Payment providers and financial institutions.
Professional advisers, insurers or legal representatives where appropriate.
Public authorities where disclosure is required by law.
Other parties where you have asked us to share information or have otherwise agreed.
We only share personal information where we have an appropriate reason and lawful basis.
10. International transfers
Some third-party service providers may store or process personal information outside the United Kingdom.
Where personal information is transferred internationally, we will take steps required by applicable UK data protection law to ensure that the transfer is lawful and that appropriate safeguards are in place.
11. How long we keep personal information
We retain personal information only for as long as reasonably necessary for the purpose for which it was collected, including to provide our services, maintain business records and meet legal obligations.
Retention periods vary depending on the type of information:
Enquiries: Retained for a reasonable period to manage the enquiry and any subsequent discussions.
Booking and financial records: Retained for the period needed to manage the booking and comply with applicable accounting and legal requirements.
Photographs and videos: Retention depends on the service agreed, our storage arrangements and any relevant client agreement. We recommend that clients download and back up delivered files.
Website analytics: Retained according to the settings and retention policies of the analytics services used.
We may retain information for longer where necessary to establish, exercise or defend legal claims.
12. Keeping information secure
We take reasonable technical and organisational measures to protect personal information against unauthorised access, loss, misuse, alteration or disclosure.
However, no method of transmitting or storing information electronically is completely secure, and we cannot guarantee absolute security.
13. Your data protection rights
Under UK data protection law, you may have the right to:
Request access to your personal information.
Ask us to correct inaccurate or incomplete information.
Request erasure of personal information in certain circumstances.
Ask us to restrict processing in certain circumstances.
Object to certain types of processing.
Request a copy of certain information in a portable format.
Withdraw consent where processing is based on consent.
Complain to the Information Commissioner's Office (ICO).
These rights are subject to applicable legal conditions and exceptions.
To exercise your rights, please contact us through the website. We may need to verify your identity before responding.
You can find further information or make a complaint through the ICO website: https://ico.org.uk/
14. Children's information
Wedding photography may include images of children attending an event. We handle such images as part of the agreed photography service and take account of applicable data protection requirements.
Parents or guardians who have concerns about identifiable images of a child should contact us so that we can consider their request appropriately.
15. Links to other websites
Our website may contain links to third-party websites or services. We are not responsible for the privacy practices or content of those websites. We recommend reviewing their privacy policies when visiting them.
16. Changes to this policy
We may update this Privacy Policy from time to time to reflect changes to our business, website, service providers or legal requirements.
The latest version will be published on this page, with the date of the most recent update shown at the top.
17. Contact us
If you have questions about this Privacy Policy or how we use your personal information, please contact Day & Knight Photography through the contact page on our website: